Exhibitors

Regulations

By filling out and sending the application form to the ORGANIZING COMMITTEE or making any payment for the right of use of a STAND, the future EXHIBITOR confirms the acceptance and the obligation to abide by these rules and to be fully aware of their contents.

  • Glossary of Terms
    1. General Rules
    2. The Exhibit Area
    3. Set Up, Installation, Maintenance, Dismantling, and Security
    4. Civil Liabilities
    5. Non-compliance

    The Exhibit Area

    2.1 STANDS must be decorated and furnished in such a way that they do not impair the general ambience and the view of the STANDS of other EXHIBITORS. STANDS that exceed the standard height (2.44 meters / 8 ft), must consider in their design a white finish in a material that covers the exceeding wall height on the side towards the neighboring STAND. The design of the STAND must not obstruct the walking aisles. In case of non-compliance with this rule, the ORGANIZING COMMITTEE will effect any necessary modification even without the EXHIBITOR's consent. The EXHIBITOR will pay all expenses incurred due to the aforementioned modifications.

    2.2 The maximum height allowed is 5 meters (16.4 ft). Non-compliance with this regulation will lead to a re-location of the EXHIBITOR's STAND at the next fair as determined by the ORGANIZING COMMITTEE.

    2.3 It is strictly forbidden to hang banners, flags or items from the upper structure of the EXHIBITION CENTER. In case of non-compliance to this rule, the ORGANIZING COMMITTEE will effect any necessary modification even without the EXHIBITOR's consent. The EXHIBITOR will pay all expenses incurred due to the aforementioned modifications.

    2.4 EXHIBITORS that wish to place advertising, flags, banners or any kind of decoration to their STAND must limit to the assigned space, including air space. View of advertising, flags, banners or any kind of decoration by EXHIBITORS must not invade the visual space of neighboring STANDS. In case of incompliance, the ORGANIZING COMMITTEE will withdraw the material, which will be returned upon the end of the Fair.

    2.5 EXHIBITORS must notify in writing to THE ORGANIZING COMMITTEE of the use of audiovisual or sound equipment, which must not exceed a maximum of 80 decibels and cause any disturbance to other EXHIBITORS. In case of recurring complaints by other EXHIBITORS, the ORGANIZING COMMITTEE will notify the EXHIBITOR in question to cease performing the offending activities. If said EXHIBITOR should persist in the activities causing the complaints, the ORGANIZING COMMITTEE will remove the equipment and and shall be punished with a monetary fine as determined under subsection 5 of this Regulations.

    2.6 No promotional materials, such as flyers, brochures, printed publicity, sampling or any other similar media are allowed to be distributed in any of the areas of the EXHIBITION CENTER, its esplanade and its surrounding grounds. These can only be distributed within the boundaries of the stand. The use of costumes is not allowed at any space or area inside FIL niños. In case of non-compliance, the advertising materials will be confiscated and shall be punished with a monetary fine as determined under subsection 5 of these regulations.

    2.7 It is forbidden to undertake surveys, questionnaires or any other kind of research by anyone not directly related to FIL outside the boundaries of the stand. In case of non-compliance, the ORGANIZING COMMITTEE will confiscate any related materials and the EXHIBITOR may be suspended from future editions and will be subject to a monetary fine as determined under subsection 5 of these Regulations.

    2.8 Any public presentation or performance organized by the EXHIBITOR such as a book presentation, storyteller, cocktail, clown performance or book signing session must have prior written authorization from the ORGANIZING COMMITTEE. In case of non-compliance or disturbing public order, the EXHIBITOR will be subject to a monetary fine as determined under subsection 5 of these Regulations.

    2.9 It is not allowed to promote a political party or candidate either by a promotional activity, printed logo or distinctive. In case of non-compliance your space will be subject to cancellation or reassignment for this and future editions of FIL.

    2.10 If you are offering a cocktail in your stand, you must hire the services of the EXHIBITION CENTER. THE EXHIBITOR must notify any event or cocktail with at least 30 days in advance. No activity is allowed on days and times for the general public. In the stands less than 18 meters, no activity is allowed.

    2.11 EXHIBITORS and their staff must enter the EXHIBITION CENTER through the entrances indicated by the ORGANIZING COMMITTEE, and must identify themselves using the badge provided to them to this effect.

    Square meters Badges
    From 9 to 17 meters 4 badges
    From 18 to 26 meters 6 badges
    From 27 to 35 meters 8 badges
    From 36 to 53 meters 10 badges
    From 54 to 71 meters 14 badges
    From 72 to 80 meters 16 badges
    From 81 to 107 meters 18 badges
    From 108 to 164 meters 24 badges
    From 165 to 179 meters 36 badges
    From 180 to 197 meters 40 badges
    From 198 to 206 meters 44 badges
    From 207 to 215 meters 46 badges
    From 216 to 224 meters 48 badges
    From 225 to 242 meters 50 badges
    From 243 to 320 meters 54 badges
    From 321 to 344 meters 62 badges
    From 345 to 389 meters 66 badges
    More than 390 meters 70 badges
    Additional badges cost: $800.00 Mexican pesos